Policies 

Eligibility

  1. All participants must show a valid, government-issued photo ID in order to participate in any event. This includes a Notre Dame ID, state issued driver’s license, U.S. and foreign government-issued passports, and/or U.S. military ID. The photo must be visible and discernible by the Intramural Sports employee checking IDs. This helps to ensure player eligibility in accordance with the IMLeagues roster. 
  2. St. Mary’s and Holy Cross students are NOT eligible.
  3. Spouses of Notre Dame Students, faculty, and staff are NOT eligible.
  4. Anyone who presents an ID that does not belong to them will be reported to the Office of Community Standards and the ID will be confiscated.

Interhall (IH)

  1. Full-time (12 or more credits) Notre Dame undergraduate students are permitted to participate except as indicated in this text.
  2. A student taking less than full-time credits (less than 12) is permitted to play if that player is graduating the term of the league/contest. A letter from the participant, signed by the Rector, stating that the player will be graduating the same term of the league/event should be submitted along with the other signed roster forms. 
  3. A player must compete for the hall in which he/she resides. Off-Campus students may compete, with rector approval, for their former hall. Rosters must be approved by the Rector and indicate any members who are not hall residents.
  4. If a member of team moves from one hall to another during the season, he/she may join the new hall team in that particular sport. They are permitted to finish the remainder of that specific sport season with the original hall but will not be eligible for future competition as a member of the original hall.
  5. If a member of a team moves to another hall, they are expected to participate with the hall where they currently reside. If a member has been moved to a new hall due to housing needs, i.e. returning from study abroad, the participant may choose to participate with either the former or new hall. That participant will only be eligible to participate with the chosen hall for the remainder of the year. 
  6. Hall residents may play for only one team per activity. For example, a player cannot compete for the hall's 'A' and 'B' teams.
  7. Captains and athletic commissioners are responsible for the establishment of player eligibility on their rosters. If an ineligible player’s name is found on a roster, the team will forfeit all games for that sport. In individual and dual competition, each person is responsible for his/her own eligibility.
  8. Halls must register their team/s on IMLeagues and submit a Rector signed Intramural Sports Interhall Team Entry Form for any sport prior to the entry deadline. Team Entry Forms will be due by 3pm to the RecSports Intramural Sports Office by the first day of the league. No Team Entry Forms or Roster Addition Forms will be accepted at the game site. 
  9. Roster adjustments may be made throughout the regular season. To add players to the roster, a Roster Addition Form must be signed by the Rector and returned to RecSports Intramural Office prior to that player being eligible for the contest. Rosters become final once the playoffs start, no new players can be added after the final regular season game.
  10. A student must have participated in at least one regular season game or event before he/she is eligible to compete in playoffs. Exception: men’s tackle football, players must play in two games.
  11. There is no Club athlete restriction for Interhall sports. 
  12. Varsity athletes may participate in sports other than the one in which he/she has varsity status and any related sports. Current varsity athletes should obtain their varsity coach’s approval before participating in any RecSports events.

Grad Students/Faculty/Staff (GFS)

  1. Notre Dame graduate students, faculty, and staff are eligible for participation in the "GFS" events.
  2. Teams may be comprised of members from one or more departments.
  3. Captains are responsible for the establishment of the player eligibility on their rosters. If an ineligible player’s name is found on a roster, the team will forfeit all games for that sport. In individual and dual competition, each person is responsible for his/her own eligibility.
  4. Team members may play for only one GFS team per activity.

CoRec (CR)

  1. Any combination of ND students, faculty and staff or groups/departments may form a team. 
  2. Living unit or departmental restrictions do not apply. 
  3. A certain number of women and men are required for a team’s on-court/on-field specific line-up. See specific sport rules for more information.
  4. Team members may play for only one CoRec team per activity.

All Campus (AC)

  1. Any combination of ND students, faculty and staff or groups/departments may form a team.
  2. Living unit (residence hall) or departmental restrictions do not apply.
  3. Team members may play for only one All Campus team per activity.

Eilgibility Exceptions

  1. Varsity athletes must wait one, full calendar year (365 days) from their sport’s national championship game before becoming eligible to compete in the Intramural sport they competed in at the varsity level or any sport equivalent to that sport. 
  2. Professional athletes must wait three academic calendar years before becoming eligible to compete in the Intramural sport they competed in at the professional level or any sport equivalent to that sport. 
  3. Club Sport athletes: For any Intramural sport that is also a club sport, a maximum of two players from the club sport can play on the same Intramural team unless otherwise noted in the sport rules. Participants are considered on a sports club if they were on the roster or competed at any time during the current academic year. 

*This rule does not apply for Interhall sport offerings and rosters.

Equivalent Sports

  • Baseball/Softball to Softball & Baseball & Wiffle Ball
  • Football to Flag Football & Tackle Football
  • Track to Cross Country
  • Ice & Field Hockey to Floor Hockey & Ice Hockey
  • Volleyball to Sand & Indoor Volleyball

How to Sign Up

Captains may sign up for a league on a first come first served basis online at IMLeagues.com anytime during the registration period. Teams must pay by the Wednesday following registration either online with RecRegister or in person at Rolfs Sports Recreation Center. The fee can be paid by check, cash, hall account, or FOAPAL number.

How to Register Your Team on IMLeagues 

  1. Go to www.imleagues.com/ND 
  2. Login using your Notre Dame NetID and Password
  3. Select “Intramurals and Club Sports” from the Top Menu Bar
  4. Click the orange, “Intramural Sports - imleagues” icon in the middle of the page
  5. Underneath your name on your Profile Page, select “Intramural Sports”
  6. Select your desired event
  7. Click “Create Team”
  8. Follow ALL registration steps
  9. Sign the Intramural and Club Sport Waiver
  10. Accept or decline “Game Day Reminder Emails”
  11. Double check to ensure your name is on the online roster
  12. Invite your teammates to join your team!

How to Pay for Your Team Online

  1. Go to RecRegister
  2. Login using your Notre Dame NetID and Password
  3. Select “Courses” from the Top Menu Bar
  4. Under “All Programs” select “Intramural Sports”
  5. Choose the selected sport and pay.
    1. Please make sure you have already created a team in the appropriate league on IMLeagues. If you are a Waitlist Team, please do not pay online until you have been contacted by the IM Sports Office. 

Free Agents

What if I don’t have a team? If you don't have a team, or you just have a friend or two that would like to participate, you can sign up online as a “free agent.”  There is no fee for registering online as a free agent.  Participants are strongly encouraged to create a team as there is no guarantee that free agents will get picked up.  The goal of the online free agent system is:

  1. For it to be a resource for team captains in our Grad/Faculty/Staff, CoRec, and All Campus leagues who have already entered teams to contact free agents directly using the information they’ve provided when those captains are looking to add players to their teams. The free agent system does not functionally serve to have those that register to be placed on existing teams. Traditionally in intramural sports, free agents joining teams does not happen frequently, however, registering as a free agent in the sports you are interested in can never hurt your chances of getting contacted by a team captain.
  2. For free agents to use it as a means to contact each other before the team sign-up deadline for a given intramural sport, and form and enter a team comprised of all free agents.
  3. In the event there are more than enough free agents needed to form/field a team, free agents in a sport may be contacted by our Office to attempt to get an all-free agent team formed and signed up. To sign up as a free agent, select the sport and league online, then click the 'JOIN AS FREE AGENT' button in all the divisions you’re interested in.

Leagues, Divisions, and Team Rosters

Single-Gender versus CoRec and All Campus Leagues

All events are classified as Women’s, Men’s, CoRec, or All Campus. Individuals shall be permitted to participate in Intramural Sports events in accordance with that person’s asserted gender identity.

Women’s Interhall and GFS - For women only.

Men’s Interhall and GFS - For men (and for women who do not want to/cannot play in the women’s division).

CoRec - A certain number of women and men are required for a team’s on-court/on-field line-up. See specific sport rules for more information.

All Campus - Any combination of women and/or men can make up a team’s roster and line-up.

For any one sport, a player is allowed to participate on only 1 men’s team OR 1 women’s team AND 1 coed team. Example: It is permissible to play on a women’s league flag football team and a coed league flag football team in the same season.

After checking-in for a team, that player may not play for another team in that division/league. Once a player checks in on a second team illegally, they are ineligible for all further competition in that sport for the remainder of the league or tournament, and all games they played in after the violation will be forfeited.

Team Rosters

Online Team Rosters and Waivers

All team members must join their team’s roster on IMLeagues in order to be considered legal players, so that the RecSports Intramural Sports Waiver can be signed by each participant, and in order to confirm eligibility. Players must join the online roster prior to checking in for any game,

Players must be checked-in for at least one (1) regular season game in order to be eligible for playoffs. 
Rosters are locked (and no players may be added):

  1. Leagues – After the conclusion of the last regular season contest. 
  2. Tournaments – Players must appear on the roster by the roster deadline. This is usually the business day BEFORE the tournament begins.

No names may be added to the roster after they are locked, except in case of injury. If there is an injury necessitating the addition of a new player, a note of explanation from a physician must be presented to the IM Sports Assistant Director before the replacement will be allowed.  Any player replacing another player cannot have played on another team in that league/division of that event.

Players present at the game site should ALWAYS check-in with the IM Staff, regardless if the game is played (i.e. forfeit), in order to be considered eligible for playoffs.

Roster Additions and Removals

Additional players may be added to the roster at any point during the regular season. Players may not be added during playoffs.

Interhall - All additions must have a properly filled out Roster Addition Form that includes a rector’s signature. That form can be accessed HERE.

To remove a member from your team, you must contact the Intramural Sports Office.

Check-In

It is the responsibility of each player to find the Intramural Sports Supervisor and/or Official working and check-in with them before playing in any Intramural activity. Failure to check in with the IM staff member and playing in any Intramural activity may result in suspension from future intramural activity.

All participants must show a valid, government-issued photo ID in order to play in every event. This includes a Notre Dame ID, state issued driver’s license, U.S. and foreign government-issued passports, and/or U.S. military ID. The photo must be visible and discernible by the Intramural employee checking IDs. This helps to ensure player eligibility in accordance with the IMLeagues roster. 
 

Team Captains’ Expectations and Responsibilities

Captains’ Responsibility

The team captains are responsible for all of the following items:

  • Signing up team on IMLeagues and arranging team payment.
  • Attending the mandatory captain’s meeting and informing teammates of the IM Sports Policies & Procedures, specific sport rules, dates, times, and locations of contests.
  • Ensuring the eligibility of all players. Ensuring each player has registered and signed the waiver on IMLeagues.
  • Checking schedules, reading IMLeagues email communications, and contacting Intramural Sports with any weather-related concerns/questions, and then passing that information along to teammates.
  • Verifying scores with the Intramural Sports supervisor/official after the game, and signing the scoresheet. 
  • Checking that contest results and sportsmanship ratings are accurate online prior to the publishing of playoff schedules.
  • Controlling the conduct of players, coaches, team fans, and spectators.
  • Providing truthful information to RecSports staff.

Captains Meeting & Waitlist Policy

Attendance at the sport specific captains meeting is required. At some point during that captains meeting, attendance will be taken. A team must have a representative in attendance, it does not specifically have to be the captain. Each team must have a specific representative in attendance solely for their team. Example: A Hall may not have one (1) representative for three (3) separate Interhall teams. Each Hall team must have it’s own representative. 
Waitlisted teams may take the place of any team not represented at this time at the captains meetings.

Waitlisted teams that get placed in the league must be prepared to pay immediately following the captains meeting. Waitlist teams will be given first priority to any available league spots based on when the team was registered on IMLeagues, e.g. a team that was first to register on the waitlist will be given first priority for any available spot, provided they are in attendance at the mandatory captains meeting. 

Team Names

The Intramural Sports staff reserves the right to change any team name deemed inappropriate. Team names that are prohibited are any name that may confuse an opponent into thinking there is no game or opponent (ie TBA, TBD, No Game, Forfeit, etc) or grossly sexual in nature, offensive, references to alcohol, and/or drug related.

Sportsmanship and Participant Conduct

Participant Code of Conduct

Intramural participants are expected to know and follow all intramural rules and policies. Participants must also respect intramural sports staff and follow instructions given to them by the staff. Foul language, taunting, or any other unsportsmanlike behavior will not be tolerated. 

  • Bigotry or disparagement of others has no place within RecSports facilities, programs, or services.
  • Verbal or written abuse, threats, intimidation, violence, or other forms of harassment towards participants or staff will not be tolerated.
  • All participants and staff are expected to respect the rights of others and to be civil, effective citizens of the Notre Dame community.

Any participant who receives a conduct technical foul, conduct yellow card, or unsportsmanlike penalty will be asked to fill out an Incident Report with RecSports staff. Any participant who is ejected from a game must meet with the Assistant Director of Intramural Sports before becoming eligible to play any intramural sport again. A player ejected from a tournament contest will be suspended for the remainder of that tournament. Any ejected player will remain suspended from Intramural Sports, and possibly from access to Rolfs Sports Recreation Center and Rockne Memorial, until they meet with the Assistant Director of Intramural Sports. It is the responsibility of the ejected player to schedule this meeting in advance through communication with the Assistant Director of Intramural Sports.

Fan Code of Conduct

Intramural fans are encouraged to be at our programing events to cheer-on their own team.. Any fan yelling, gesturing, or any other act in a negative manner toward opposing teams, players, fans, or RecSports staff will be removed from the event. RecSports reserves the right to remove any fan. Any battery or electric noisemakers are not permitted at RecSports events. Other noisemakers will be at the discretion of RecSports staff and may also be deemed inappropriate for use during play. 

Participant Alcohol, Tobacco, and Drug Procedure

Notre Dame Intramural Sports has a zero tolerance policy for alcohol, tobacco, or any other drug at Intramural Sports events on or off campus. Furthermore, RecSports staff reserves the right to remove participants, fans, and/or spectators suspected to be under the influence of drugs or alcohol. The removal process may involve the assistance of authorities such as NDSP or member of The South Bend Police Department. 

Coaches

Coaches are a recognized member of an Intramural Sports team, but do not need to appear on the IMLeagues roster. They are held to the same standards as a fan or spectator. A penalty on a coach or any other fan will be counted toward the team captain or the designated captain for the game. RecSports reserves the right to remove any coach. 

It is the responsibility of the captain and coach to identify the acting coach prior to the start of the game with the officials. This will allow officials to identify and recognize the acting coach for each contest. A maximum of two (2) coaches can be recognized for any contest. Only acting coaches can remain on the sideline during the contest. 

Forfeits and Defaults

Forfeit Procedures

Game time is forfeit time. The minimum number of players required to avoid a forfeit will vary depending on the sport, however, the strict enforcement of the “game time is forfeit time” policy will be adhered to by all intramural sports staff. Players present at the game site should ALWAYS check-in with the IM Staff, regardless if the game is played (i.e. forfeit), in order to be considered eligible for playoffs.

Should a team forfeit twice in a season, they will be removed from the league and will receive no participation points for Interhall leagues. Forfeits in Interhall leagues will result in loss in participation points.

Default Procedures

Teams may default a game, and avoid being assessed a forfeit, by calling or emailing the Intramural Sports Coordinator by 3:00 p.m. the day of their game, or by 3:00 p.m. on Friday for weekend games/tournaments. Defaults result in a loss, but not a forfeit. Each team is allowed one (1) default per season. 

Protests

Rule Interpretation or Misapplication

Protests involving judgment will not be considered. All judgment calls and decisions by Intramural Sports officials and supervisors will stand. Protests involving a misinterpretation or misapplication of a rule must be lodged by the team captain at the time of the incident. The protesting team must notify the official to suspend play and request that a supervisor be brought to the field/court to make a ruling prior to the continuation of play. The captain must request the game be stopped to obtain a ruling from the IM supervisor. Failure to obtain an immediate ruling before the next ‘live ball’ action from the IM supervisor will void any future right to protest the incident. If the supervisor at the site is unable to make a ruling at that time, or should the captain still feel the ruling is incorrect, he/she must IMMEDIATELY:

  1. Inform the IM supervisor they are continuing the game under protest, AND
  2. Fill out and submit a Protest Form (available from the IM manager) and submit it to the IM supervisor or the Intramural Sports Office. The team captain must contact the Intramural Sports Office by 1:00 p.m.  of the next business day in order to file a formal protest and to discuss the matter with the Assistant Director.

The protest will be reviewed and ruled upon by the intramural staff the following business day.  Any rule protest received after that time will not be considered.


Player Eligibility

Protests involving the eligibility of a player in a contest must be lodged by the captain with the IM supervisor before half of the contest has been played.[Before the end of the first half; before the end of the first set in volleyball; before the end of the third inning in softball; before the end of the third game in dodgeball.] If the player in question checks in during the second half of the contest, the protest must be made before the end of the contest. [Before the end of the second half; before the end of the final set in volleyball; before the end of the seventh inning in softball; before the end of the sixth game in dodgeball.] The captain must, by that time:

  1. Inform the IM supervisor they are continuing the game under protest, AND
  2. Fill out and submit a Protest Form (available from the IM supervisor) and submit it to the IM supervisor or the Intramural Sports Coordinator by 1:00 p.m. the following business day.

The protest will be reviewed and ruled upon by the intramural staff the following business day.  Any player protest received after that time will not be considered. 

The Department of Recreational Sports reserves the right to investigate the eligibility of teams and players. These investigations may result in suspension, forfeiture, and/or probation.
 

Playoffs

Playoff Qualification and Seeding

Playoffs qualification will be determined in the following order unless stated otherwise in the sport rules.

  1. Win/loss record 
  2. Losses, forfeits, and defaults will be weighted accordingly: Loss < Default < Forfeit (weighted heaviest)
  3. Head to head competition
  4. Forfeits
  5. Points allowed
  6. Points scored
  7. Coin toss

If a 3-way tie in division play occurs the tiebreaker for who advances to playoffs is the same as listed above. Once one team has been eliminated, the tiebreaker goes back to head to head competition between the two remaining teams.

Playoff seeding will be determined in the following order unless stated otherwise in the sport rules.

  1. Win/loss record (Note: Any contest that is forfeited by a team will count worse than a default, and any contest that is defaulted counts worse than a loss towards the losing team’s record.)
  2. Points allowed
  3. Points scored
  4. Coin toss

Schedules, Cancellations, and Inclement Weather

Online Schedules

All schedules will be made available online within five business days after the event sign-up deadline. Due to time and facility constraints, games will not be rescheduled once schedules are published.

Inclement Weather

During inclement weather the Intramural Sports staff will make the decision to either play or not to play based on the safety risks and field conditions. These games will be rescheduled if possible. If games are cancelled and not able to be made up, both teams/opponents will receive a win. RecSports staff will contact captains if cancellations occur. Decisions will not be made until one hour prior to the first scheduled game or contest, unless there are severe weather circumstances. 

If a game is postponed due to weather just prior or during the contest players are expected to check with the IM supervisor on site before leaving to confirm whether or not that game will be resumed after the delay. Teams who leave without checking-in with the IM supervisor will be assessed a forfeit should that game be resumed.

Air horn: If an air horn is blown twice by a RecSports staff member, participants should clear the outdoor facility and seek shelter. RecSports staff members will direct participants to the closest shelter depending on the site.


Weather/Game Updates

In cases of potential inclement weather conditions, all participants are encouraged to expect that games will be played unless otherwise notified by email by the Intramural Sports Office staff. Decisions will not be made until one hour prior to the first scheduled game or contest.
 

Equipment

Game Balls and Player Equipment

Each sport will have specific equipment rules. RecSports only provides game balls and player equipment for certain sports. It is each participant’s responsibility to be aware of the equipment requirements of the sports they participate in. The list of legal and illegal equipment is stateded in each sport specific rule set. Example: Shirts must be worn for all Intramural Sports. Any participant using a RecSports jersey must wear a shirt under it. Jewelry is not allowed in any sport. Metal cleats are illegal in every sport with the exception of Interhall baseball league. 

Typically, teams are responsible for providing a game ball. The game ball will be decided upon by both both teams. If a decision cannot be made, the Intramural Sports staff member will make the decision on which ball to use. Each sport specific rule set outlines what is and is not specifically provided by RecSports for the given sport. Please refer to the sport rules to ensure that your team is adequately prepared.

Baseball, Tackle Football, Ice Hockey, and Lacrosse

For most sports, players are expected to provide their own equipment. The above listed sports allow for players to use their own personal equipment, but it must be inspected by RecSports staff and/or certified officials prior to use. These sports require specific protective gear that in some instances is provided and required by RecSports. A list of what is and is not provided for each sport is documented in the sport specific rules. Please contact the Assistant Director of Intramural Sports for any specific questions.  

Equipment - Hard Casts and Braces

A player may play with a cast and/or large-unyielding brace if they adhere to the following rules. These rules are governed by the National Federation of State High School Associations (NFHS).

  • Hard and unyielding items (casts, braces, etc.) on the hand, wrist, forearm, elbow, or upper arm, must be padded with a closed-cell, foam padding no less than 1/2" thick. This padding must completely cover the surface of the "unyielding item." 
  • Why it needs to be foam padded: Foam will absorb the shock if impact is made. 
  • This CANNOT be bubble wrap, or some other type of product that would "pop"/lose its padding on impact, and CANNOT be a t-shirt the team has wrapped around the cast.

Jerseys

All participants are required to wear jerseys with a different number than teammates for the sports listed below. In sports that require numbers, RecSports will provide jerseys for teams. If teams have their own jerseys they will need to have permanent numbers on their jerseys. Tape will not be allowed to mark numbers. Number must be clearly visible.

Sports requiring numbers: Flag Football (4v4 and 7v7), Tackle Football, Broomball, Basketball, Ice Hockey, Floor Hockey, Soccer (all leagues), and Lacrosse 

Blood

Any participant who is bleeding, has blood on their clothing, or has any other bodily fluid, such as vomit, on their clothing must leave the game. Players may return once the clothing item has been replaced. 

RecSports Return to Play Policy

In the case of a suspected head injury and an ATC is not present, the RecSports Staff Member/Club President will, 1) Call EMS for further medical review, 2) Remove participant from play, and 3) Inform participant they can not return to play until cleared by a medical professional.

If not cleared on site, the RecSports Staff Member/Club President will, 1) Complete Concussion Management Protocol Form, 2) Give a copy of the Concussion Management Protocol Form to the participant to take with them to be cleared by a medical professional, 3) The participant’s IMLeagues account will be suspended until the Assistant Director of the specific program area receives a written notice of clearance from a physician.

Refunds

Refund Policy

Refunds will not be issued after the team sign-up deadline and after online schedules have been posted. The only way to be removed from the league and receive a refund is if your spot is filled by another team (or individual in singles play). If there is not another team to fill your spot, then you will not receive a refund.

How to Request a Refund

The individual that paid for the team (whose name appears on the receipt) must complete and submit a Refund Request Form in person at the front desk of Rolfs Sports Recreation Center (Monday - Friday, 8:30 a.m. - 5:00 p.m.).
The refund will be submitted to the Assistant Director of Intramural Sports for approval and may take up to 10 business days to process.


Last updated 8/18/17 at 10:00 a.m.